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Writing to inform, explain and advise

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课程笔记

Purpose and forms

  • To inform is to give facts clearly; to explain is to say how or why something happens; to advise is to recommend what someone should do.
  • Typical forms: leaflets, guides, articles, reports, emails and letters, and web pages. The audience might be students, parents or the public.

Different purposes, one guide

Different purposes, one guideOriginal sentencePurposeThe library opens at nineInformThe room changed because of repairsExplainCheck the timetable before leavingAdvise

Language and tone

  • Be clear, organised and accurate. Choose tone and register for the particular purpose and readers; young readers may need a serious tone for a serious subject.
  • Advice may use imperatives, modal verbs and direct address. Explanation can connect causes and consequences: “because” introduces a reason; “so” and “as a result” often introduce a result.
  • Avoid slang, filler and exaggeration unless the audience suits it.

Cause, result and purpose

Cause, result and purposeOriginal wordingRelationshipCancelled because the bus brokeReason forcancellationThe bus broke, so we stoppedResult of thebreakdownCheck the room so you can finditPurpose of checking

Structure and presentation

  • Use a clear title, headings and subheadings, bullet points and short paragraphs where the form allows.
  • Begin with a purpose statement ("This guide will help you..."), group information logically, and end with a summary or next step.
  • Use accurate, relevant facts and examples. Verify statistics and avoid presenting hypothetical figures as research findings. An anecdote may help if it illustrates rather than replaces the explanation.

Help the reader navigate

Help the reader navigateSectionWhat it suppliesBefore the first lessonPreparation and materialsFinding the roomTimetable and room informationIf something is unclearA useful contact or next step

Checking

  • Does every paragraph have one clear point? Is the order logical? Have you used the correct form and register? Have you proofread for accuracy?

幻灯片

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练习题

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  1. 1.What does 'inform' mean?

    Easy
    • Agive facts
    • Bentertain
    • Ccommand
    • Dnarrate
  2. 2.What does 'advise' mean?

    Easy
    • Atell a story
    • Bdescribe
    • Cargue
    • Drecommend what to do
  3. 3.Which form usually has headings and bullet points?

    Easy
    • Aa poem
    • Ba play
    • Ca leaflet
    • Da novel
  4. 4.Which connective explains a cause?

    Easy
    • Aonce
    • Bbecause
    • Cmeanwhile
    • Dsuddenly
  5. 5.Which is an imperative used in advice?

    Easy
    • ACheck your answers carefully.
    • BI check answers.
    • CHe checks.
    • DChecking is good.
  6. 6.Which modal verb gives advice?

    Easy
    • Awas
    • Bwent
    • Chad
    • Dshould
  7. 7.Which opening suits a guide?

    Easy
    • AI am angry about freshers.
    • BBoom!
    • CThis guide will help you prepare for your first week.
    • DOnce upon a time there was a fresher.
  8. 8.Which style could suit a welcoming introduction leaflet for young children?

    Easy
    • Aconfusing
    • Bsimple and friendly
    • Cformal legal
    • Dsarcastic

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